How to Stay Organized

 One thing is true about running a business or even managing your daily life, they are far more fruitful when organized and planned with care. The act of being organized can for some seem like a necessity and for others a waste of time. You have those who plan a vacation meticulously, from the moment they’ll wake up to the moment they’ll return to the hotel and you have those who will go where the wind takes them and play their days by ear. The facts are that organized people and organized businesses tend to be more successful. 

Being organized leads to less stress and more efficiency. Many people have expressed that having their things in order gives them a sense of accomplishment and productivity. In this post we’ll take a look at some of the resources and processes you can use to be more organized at work.

  1. Use an App

One of the main factors that leads to disorganization is the amount of data we can handle in one day’s work. Whether it’s payroll, time stamps, budgets, or meeting times, it can all be too much and one can easily be neglected amongst the others. Using an app for such data can prove to be useful in keeping your data organized. Consolidata, for example, helps you map your data from different sources into one Google Sheet for easy access. There are also tons of apps you can use for employee management amongst other things. But try and find one app that can help you cover most of your needs. Using too many apps can also be damaging and confusing.

  1. Avoid Multitasking

One of the biggest myths in business is that Multitasking is efficient, it’s not. In fact, studies show that people who Multitask experience the following:

  • A 40% drop in productivity
  • Take 50% longer to finish a single task 
  • Make up to 50% more errors

If you have multiple projects or tasks going on, focus on which one is priority and work on getting it done first and move on to the next. Don’t fill your brain with multiple thought processes from different tasks, a clear head will help you work more efficiently.

  1. Make Daily and Weekly Plans

Have an overall goal of what you want to accomplish by the end of the week and follow that up with the specific tasks you want to accomplish each day in order to achieve your goal. Have this goal within eyesight every day so you’re reminded of the goal you set for yourself and hold yourself accountable. 

  1. Take Breaks 

This may be another one that seems counterproductive but the truth is you need to recharge. Working tirelessly with no breaks can lead to tunnel vision and alter your attention to detail. Taking a break every once in a while to stretch or grab a snack can help clear up a foggy mind and help you recharge for the second run at the job. If you work from home, a shower during your lunch break is a game changer. 

  1. Organize Your Space 

This is crucial. A cluttered workspace is a cluttered mind. The less time you spend trying to find that paper you were supposed to work on, the more time you can actually spend working on it. Assign a dedicated space for different needs and do away with any old documents or items you don’t need.

  1. Eliminate Distractions 

Turn your phone on Silent and set it in a bag or purse where you don’t feel it vibrate or can see the screen light up. If you use your phone for work then try disabling notifications from apps and people not pertaining to your work. If you work from home, make your office space in an area away from the TV or any place that can easily draw your attention away.

Being organized is not a simple task and has to do a lot with mindset and self-discipline. If you don’t care about your job then you won’t care about being organized for it. Self-analyzing yourself along with the tips we’ve just discussed will help you forge a new path of organization and future success in your endeavors.

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